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The City of Dijon with Facility Land for Administration of Public Buildings

Ville de Dijon uses Facility Land to set up a CMMS (Maintenance Management) tool and a GPAO (Asset Management) tool.

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The main missions of the Public Buildings Administration, which depends on the Ministry of Public Works are as follows:

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  • the study and execution of construction and transformation projects for public buildings;

  • maintenance and repair of public buildings and rented buildings;

  • the acquisition and maintenance of furniture and special equipment assigned to public service buildings;

  • control and maintenance of technical and security installations in buildings occupied by public services;

  • the appraisal of built properties to be acquired or sold by the State as well as the determination of the rental value of buildings;

  • the establishment and updating of the inventory of public buildings and the preparation of the related graphic and photographic documentation.

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Project scope :

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  • 1,000,000 m2

  • 25,000 / 30,000 installations / equipment managed

  • 19,000 applicants

  • 130 to 160 interventions per day

  • 19 Technical packages

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The issues existed:

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  • Lack of process harmonization

  • Lack of management tool for the "maintenance" activity

  • Manual reporting

The must" :

“Scalability of the solution Durability of technological choices; Full integration of the IFC standard. ".

The objective of the IT department of the city of Dijon was to set up:

- A maintenance management tool (CMMS) to improve:

In addition to this, you need to know more about it.

  • the quality of curative maintenance and cost optimization

  • the management of contractual commitments of service providers (multi-service, multi-technique, single-technique, etc.)

  • monitoring regulatory compliance

  • preventive maintenance

  • planning of work and major regular maintenance (GER) and associated budgets

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- A CAPM tool:

  • management of city buildings and schools

  • mastery of inventories

  • taking charge of the structures

In addition to this, you need to know more about it.

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To achieve this vision, the city of Dijon wanted:

 

1. Set up a complete and accurate inventory of its real estate and movable assets of the State with continuous updating.

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2. Gradually adopt a planned preventive maintenance approach to increase its overall profitability.

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3. Develop your organization and ways of working to preserve the operational value as well as the economic value of heritage.

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4. Equip yourself with a tool to be able to plan, in a transparent, objective and systematic way, its financial resources for maintenance and modernization in the short and medium term.

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5. Improve its profitability, its performance as well as the quality of services to its customers by analyzing its needs and by learning about the systems developed and used by others.

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6. Stimulate the circulation of information inside as well as outside the Administration.

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7. Acquire a high-performance information system that will:

  • manage descriptive heritage data (information, documents, graphics, plans, photos);

  • assess the state of health of the heritage as well as the state of compliance with standards and functional needs;

  • manage qualitative information;

  • define, plan, manage in parallel all preventive maintenance and modernization interventions;

  • define and manage a preventive maintenance and modernization budget;

  • communicate both inside and with our partners outside.

 

8. Upgrade its IT infrastructure.

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